Theory Of Change - Facilitator's Guide to Critical Reflection Workshop

Section outline

• Select section Facilitators' Guide - Theory of Change and Critical Reflection Workshops

  Facilitators' Guide - Theory of Change and Critical Reflection Workshops

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  • Select activity Theory of Change and Critical Reflection

    What is a Theory of Change Workshop?

    DCA uses Theory of Change (ToC) to plan and design Country Programmes. The initial ToC workshop facilitated jointly by the Country Office and colleagues from PAL and HRMA generates reflections and inputs to inform the programme. 

    Once every year of programme implementation, the Critical Reflection (CR) workshops offer space for DCA staff and partners to reflect on programme progress and agree on necessary adjustments. These workshops also contribute to the updating of the ToC and can be facilitated with or without in-person support from the Copenhagen office.  

    

    
    

    
    

    

    This site contains information, guidance and documents for facilitators of ToC and CR processes to prepare,  hold and learn from the workshops.

    You are free to adjust the materials to your own context and facilitation style.  

    If you need more information, have comments or suggestions, please contact Mette Lund Sørensen in PAL mls@dca.dk

    
    

    Please also feel free to give us feedback on the guide and materials so we can improve them for future workshops.

    
    
• Select section Refresher - What is Theory of Change?

  Refresher - What is Theory of Change?

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  • Select activity Video

    Here's a quick refresher on what is and why we use a Theory of Change approach:
    
    
• Select section Theory of Change Workshop

  Theory of Change Workshop

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  • Select activity Theory of Change Facilitation

    The Facilitators' Guide will help you achieve the required outcomes from the ToC workshop and inputs to the Country Programme Document and planning process. 

    • Planning and preparing for staff and participants
    • Templates for the workshop programme, power point presentations, posters and group work handouts for participants
    • inspiration for the process, activities and materials for different sections
    • evaluation form, follow-up meeting agenda and activity plan templates

    The Facilitators' Guide should be used together with the Standard Power Point Presentation below. It also includes:

    • Standard Workshop Programme
    • Evaluation Format
    • Workshop Reporting Format

      

    
    
  • Select activity Facilitators' Guide Critical Reflection (Updated)

    

    Facilitators' Guide Critical Reflection (Updated) File
  • Select activity ToC Handbook/Manual

    

    ToC Handbook/Manual File
• Select section Critical Reflection Workshop

  Critical Reflection Workshop

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  • Select activity The Facilitators' Guide will help you achieve the ...

    The Facilitators' Guide will help you achieve the required outcomes from the Critical Reflection workshop. It guides you through the whole workshop process: 

    • planning and preparation for staff and participants
    • templates for the workshop programme, power point presentations, posters and group work handouts for participants
    • inspiration for the process, activities and materials for different sections
    • evaluation form, follow-up meeting agenda and activity plan templates

    The Facilitators' Guide should be used together with the Standard Power Point Presentation below. It also includes:

    • Standard Workshop Programme
    • Evaluation Format
    • Workshop Reporting Format

      

    
    
  • Select activity Facilitators' Guide Critical Reflection (Updated)

    

    Facilitators' Guide Critical Reflection (Updated) File
  • Select activity ToC Handbook/Manual

    

    ToC Handbook/Manual File
• Select section Materials for all sessions and handouts

  Materials for all sessions and handouts

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  • Select activity Here you can find a powerpoint that you are free t...

    

    Here you can find a powerpoint that you are free to use and adapt. Download to your computer for editing.

    You can also download handouts for each session.

    
    

    • SESSION 1: INTRODUCTION TO THE WORKSHOP 
    • SESSION 2: CHANGES IN THE CONTEXT 
    • SESSION 3: CRITICAL REFLECTION OF CHANGE AREAS  
    • SESSION 4: LOOKING FORWARD 

    
    

    
    
  • Select activity Posters to Print (A3 size) for groups to fill in

    

    Posters to Print (A3 size) for groups to fill in Folder
  • Select activity Handouts to Print (A4 size) describing group tasks

    

    Handouts to Print (A4 size) describing group tasks Folder
  • Select activity Standard Power Points Presentation (click to download)

    

    Standard Power Points Presentation (click to download) File
  • Select activity TOC pathway template (click to download ppt)

    

    TOC pathway template (click to download ppt) File
• Select section Evaluation of Workshop

  Evaluation of Workshop

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  • Select activity Evaluation and Feedback from all participants in t...

    

    
    

    Evaluation and Feedback from all participants in the workshop are key elements of learning, improving our methods and collecting suggestions and ideas.

    In the Facilitators' Guide you will find an appendix containing an Evaluation Template to use as it is, or you can adapt it specifically to your workshop.

    
    

    
    
• Select section Facilitation Tips and Tricks

  Facilitation Tips and Tricks

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  • Select activity Based on feedback from previous workshops, we have...

    Based on feedback from previous workshops, we have collected some tips and tricks to take into consideration when preparing and facilitating the workshop. Find additional guidance in the notes section in the power point presentation.

    • Communicate the link between the sessions and the desired end result and outcomes
    • Use consistent language and clear questions
    • Make sure the participants are well prepared and have realistic expectations. Respond to their feedback 
    • Make sure that co-facilitators are well prepared and aware of their role
    • Go through the presentations from external resource persons, partners and colleagues to make sure they match the time slots given and the agenda
    • Find additional inspiration in the facilitation materials at the bottom of the page

       

    
    
  • Select activity Facilitation Tools for Meetings and Workshops

    

    Facilitation Tools for Meetings and Workshops File
  • Select activity Ten Facilitation Tips

    

    Ten Facilitation Tips File
• Select section Next Steps

  Next Steps

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  • Select activity At the end of the workshop DCA programme staff wil...

    At the end of the workshop DCA  programme staff will meet to discuss finding from the workshop, make management decisions about how to adapt the programme in the following year, and write a brief workshop report. You can find the format for the report in the Facilitators' Guide.

    Below you fint a general introduction to ToC if you want to know more about the background and the process of developing the ToC pathways. 

      

    
    
  • Select activity DCA Guidelines on TOC

    

    DCA Guidelines on TOC File